How to join?

EAEA members voting in the General Assembly 2015 in Porto, Portugal.

In order to candidate to become an EAEA member, you need to fill our application form and submit it. Please prepare your information and documents before filling in your application. In case you have questions, please contact EAEA Membership Officer Aleksandra Kozyra.


The application form requests the following information:

  • Official name of your organisation (with abbreviation)
  • English name of your organisation (with abbreviation)
  • Address
  • Country
  • Contact person
  • Phone number
  • Email
  • Webpage
  • Is your organisation a not-profit or profit-oriented organisation?
  • Are you applying to become an ordinary member or an associate member?
  • Mission statement
  • Main activities
  • International projects
  • Publications
  • Legal status


The following documents are also needed:

  • Updated statutes of your organisation
  • Motivation letter to join EAEA as a member
  • Structure of your organisation including an organigramm and how you work (do you have member organisations? etc.)
  • Financial report (yearly turnover in euros)


Membership fees

Membership fees are based on the organisation's yearly turnover. This is why, without this information, we cannot process your application. When you will calculate your turnover, please use the figures for the previous financial year. The income includes project funding and excludes funds managed for others.


Membership types

Ordinary members: Ordinary members are national coordinating organisations in Europe and national organisations in a European country where there is more than one coordinating organisation, or where there is no national co-ordinating organisation. Ordinary members carry the right to vote in the EAEA General Assembly.

Associate members: Local, regional, and international organisations.


EAEA members and staff networking at the EAEA Annual Conference 2015 in Porto, Portugal.

What happens after I submit the application form?

  • Your application will be on the agenda of the next EAEA Executive Board meeting. The Board meets 3–6 times a year.
  • The Board will either approve or reject your application, or ask for more information.
  • Once the Board has approved your organisation, you will be listed as a candidate, which means that you start getting advantage of EAEA's information services.
  • At the next EAEA General Assembly, the list of member candidates will be presented and approved by EAEA members, and from then on, you will be listed as an official EAEA member.

Application form


Leaflet: "Why join EAEA"